Located in west-central Ohio and named after American Revolution officer John Hardin, the county has a long history of strong leadership and community service.

Now, they’re stepping into a new chapter with a cloud-hosted VIP Suite that includes VIP Accounting with Treasury Management, VIP Payroll, VIP Analytics, and VIP Asset Management. The goal? Keep the processes that work, but make them easier, faster, and more connected.

Challenges They Faced

Hardin County wasn’t looking to completely change how they operate. But they were ready to move away from patchwork systems, heavy paperwork, and time-consuming workarounds.

Here’s a look at some of the challenges they were dealing with:

• Departments tracked their own budgets manually, with no live view into fund balances.

• Purchase orders were filled out by hand and handed off to be entered manually—every single time.

• Receipts for credit card purchases were often turned in late, making reconciliation tricky.

• Grant tracking wasn’t being done consistently or cleanly.

• Checks were printed on blank stock with three digital signatures and positive pay.

• Treasury processes relied on printed reports and physically walking pay-ins from the Auditor to the Treasurer.

Why They Chose SSI

The county needed a solution that could handle how they already work—but better. They were looking for tools that could modernize their day-to-day without disrupting it.

With VIP, they’ll gain:

• Cloud Hosting: With a secure, hosted solution, staff no longer have to rely on local servers or on-site access.

• Flexible Entry for POs and Pay-Ins: Departments can still use their forms and hand them off. But now the data will flow into a connected system, instead of being siloed.

• Treasury Management: Pay-ins and mid-day balancing will live inside the system, not just on paper.

• Accurate Budget Visibility: While departments will still manage their own budgets, VIP will give them a more accurate picture, so there’s less guesswork and more confidence.

• Support for Their Check Format: VIP handles stub-check-stub printing, three signatures, and positive pay.

• Better Reporting: VIP Analytics can help the county generate amended certificates, pull audit-ready reports, and finally get some control over grant tracking.

Looking Ahead

Hardin County is modernizing on their terms. They’re keeping the workflows that work, cutting out the parts that don’t, and getting tools that help their team focus on serving the community (instead of chasing paper).

If John Hardin could organize battlefield strategy without real-time reports or cloud access, imagine what this team can do with them.

We’re proud to support Hardin County and can’t wait to see how this next chapter unfolds! Welcome to the family!

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