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Privacy Policy

Last Modified: March 5, 2024


Software Solutions, Inc. (“Company” “SSI,” “us,” or “We”) respects your privacy and is committed to protecting it through this policy. SSI values the confidence of users of our Software, and believe it is important for you to know how we handle the information we receive from or about you.

This policy describes the types of information we may collect from you or that you may provide when you use our services, visit our website at https://www.mysoftwaresolutions.com/ (the “Website”), or access our software, the Visual Intelligence Portfolio (VIP) Suite, including VIP Accounting, VIP Analytics, VIP Payroll & HR, VIP Utility Billing, VIP AP Automation, or VIP Employee Portal, related application tools, or other services (collectively, the “Software”), as discussed in our terms of use (the “Terms of Use”), which are incorporated by reference herein. This policy applies to information we collect through our Software, including on or through any website or application, via email, text, and other electronic messages, or when you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy. 

It does not apply to information collected by any third party, including through any application or content (including advertising) that may link to or be accessible from the Software. Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Software. By accessing or using this Software, you agree to this privacy policy. This policy may change from time to time. Your continued use of this Software after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

What Information Do We Collect?

We collect the following information:

  • Information you provide to us, including your name, address, billing information, and email address
  • Information collected automatically through technology when you use our Software, such as IP address; browser type and language; operating system; domain server; type of computer or device; and other information about the device you use to access our Site or utilize our Software; as well as internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding your interaction with our Site, Software or advertisements
  • Professional or employment information, such as your place of work, title, department

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

  • To present our Software and its contents to you.
  • To fulfill any other purpose for which you provide it.
  • To provide you with notices about your account or subscription, including expiration and renewal notices.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
  • To notify you about changes to our Software or any products or services we offer or provide through it.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

Accessing and Correcting Your Information

You can review and change your personal information by logging into the Software and visiting your account profile page.

You may also send us an email to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

Minors Under the Age of 18

Our Software is not intended for children under 18 years of age. No one under age 18 may provide any information to the Software. We do not knowingly collect personal information from children under 18. If you are under 18, do not use or provide any information on this Software, register on the Software, make any purchases through the Software, use any of the interactive or public comment features of this Software, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or username you may use. If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 18, please contact us at help@mysoftwaresolutions.com.

Your Rights

You may have the right to:

  • Access your information;
  • Correct your information;
  • Delete your information;
  • Opt out of certain processing of your information;
  • Obtain a portable copy of your information;
  • Opt out of sales of your information;
  • Opt out of processing of your sensitive data;
  • Initiate a private cause of action for data breaches;
  • Opt out or control use of automated decision making of your information, and
  • Not be discriminated against for exercising one or more of these rights.

Specifically, you may have additional or complementary rights under one or more state or local laws, including but not limited to:

  • California Consumer Privacy Act (2018; effective Jan. 1, 2020);
  • California Privacy Rights Act (2020; fully operative Jan. 1, 2023);
  • Colorado Privacy Act (2021; effective July 1, 2023);
  • Connecticut Data Privacy Act (2022; effective July 1, 2023);
  • Indiana Consumer Data Protection Act (2023; effective Jan. 1, 2026);
  • Iowa Consumer Data Protection Act (2023; effective Jan. 1, 2025);
  • Montana Consumer Data Privacy Act (2023, effective Oct. 1, 2024);
  • Oregon Consumer Privacy Act (2023; effective July 1, 2024);
  • Tennessee Information Protection Act (2023; effective July 1, 2025);
  • Texas Data Privacy and Security Act (2023; effective July 1, 2024);
  • Utah Consumer Privacy Act (2022; effective Dec. 31, 2023), or
  • Virginia Consumer Data Protection Act (2021; effective Jan. 1, 2023).

To Exercise Your Rights:

You may exercise any of your rights in relation to your Personal Data, or ask questions regarding these practices by emailing us at help@mysoftwaresolutions.com.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page with a notice that the privacy policy has been updated on the Software home page. If we make material changes to how we treat our users’ personal information, we will notify you by email to the email address specified in your account or through a notice on the Software home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Software and this privacy policy to check for any changes.