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Mastering ERP Change Management: Best Practices for Smooth Transitions
Did you know that over 70% of ERP implementations are predicted to fail due to poor change management? Effective...
Improving Collaboration
with Beavercreek Township, Ohio
Customer
Population
56,026
System Replaced
UAN
SSI Modules Implemented
VIP Accounting
VIP Departmental Purchasing
VIP Analytics
VIP Payroll
VIP Cloud
Challenge
Beavercreek Township, OH, faced significant challenges in achieving transparency and communication among its various departments. Teri Molden, the Finance Director, highlighted the obstacles stemming from limited access to the State's Accounting software (UAN). With only one user capable of accessing the software, communication hurdles arose, hindering collaboration across departments such as Roads, Community Risk and Development, and Fire. The existing setup posed a barrier to efficient budgeting, financial reporting, and interdepartmental cooperation.
Goal
The primary goal for Beavercreek Township was to enhance transparency and communication within departments. Achieving this required a shift from the restrictive single-user access model to a system that allowed for multiple users and streamlined workflows. Molden emphasized the need for a solution that could facilitate better access to budgeting information, improve purchasing processes, and foster transparency between the Finance Department and other township divisions. The overarching aim was to empower each department to take greater responsibility for their budgets and purchases while ensuring alignment with overall financial goals.
Solution
To address these challenges and meet their goals, Beavercreek Township opted for Software Solutions (SSI) as their partner. SSI's VIP Accounting, Departmental Purchasing, Analytics, Payroll, and Cloud modules offered the comprehensive suite of tools needed to revamp the township's financial management processes. Despite initial implementation and training hiccups, the transition to SSI's software proved transformative. With the assistance of SSI's customer support, Beavercreek Township overcame obstacles and embraced the benefits of the new system.
The results were significant. Each department gained better insight into budgeting and purchasing processes, leading to increased responsibility and understanding. Communication and transparency between departments and the Finance Department improved markedly, fostering a collaborative environment. Moreover, Beavercreek Township achieved a near-paperless finance department, reducing waste and streamlining operations. Molden's positive experiences with SSI's software and support team underscored the success of the partnership.
Beavercreek Township's journey with SSI exemplifies the transformative impact of modern financial management solutions in the public sector. Molden's advice to others in similar roles highlights the importance of embracing change and seeking efficiency gains. By leveraging SSI's technology and expertise, Beavercreek Township not only addressed its immediate challenges but also paved the way for a more transparent, collaborative, and efficient future.
"[Now] each department takes more responsibility and has better understanding of the budgeting and purchasing process. There is better communication and transparency between Finance and Departments then there used to be."
Teri Molden
Finance Director
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