3 min read
Bucyrus Public Library is now utilizing our Visual Intelligence Portfolio® (VIP) software for departmental purchasing processes. The library also added our VIP Accounting suite. The library switched from Uniform Accounting Network (UAN) for a more robust entity-wide system. According to Katie Allgire, the business manager at Bucyrus Public Library, “Thank you to the team that made this a smooth transition!"
The VIP Accounting suite equips organizations with essential financial data to support smarter, more informed decision-making. As the foundation of the Visual Intelligence Portfolio®, it’s trusted by clients managing budgets of all sizes, whether operating lean or at scale.
General Ledger
• At the heart of our fund accounting platform, the General Ledger supports up to nine-tiered account levels to handle even the most intricate chart of accounts
• Seamlessly posts entries from other VIP modules
• Recurring journal entries can be duplicated with ease to speed up routine posting tasks
Accounts Payable
• Simplify vendor payments with intuitive invoice search and selection
• Includes full 1099 tracking and robust vendor profiles
• Tailor check formats to fit your needs
• Built-in, efficient workflows
• Accelerate claims processes with integrated financial tools
Purchasing
• Build detailed requisitions with flexible entry fields
• Organization-wide approval workflows offer transparency and efficiency
• Real-time budget validation helps ensure spending stays compliant
• Track purchases retroactively with then-and-now entry support
Accounts Receivable
• Quick access to customer records, invoices, and payments
• Manage general billing with ease
• Generate customer receipts
• Extensive report options for complete visibility
Bank Reconciliation
• Easily import cleared checks from your bank’s digital files into VIP
• Includes all the necessary reports to reconcile cash to your bank statements
• Supports reconciliation for any number of bank accounts
Project Accounting
• Track income and expenses with detailed reporting
• Supports multi-year project oversight
• Monitor sub-projects within larger initiatives
• Built-in grant tracking functionalitykx
Budget Control
• Set budgets at any level within your account structure
• Trigger alerts or halt transactions when limits are exceeded
• Customizable workflows to streamline budget updates and approvals
Capital Projects
• Develop capital improvement plans with expenditure forecasts and worksheets
• Categorize requests by improvement type for simplified reporting
• Identify and track potential grant funding opportunities with ease
Dynamic Reporting
• Export data grids for on-the-fly custom reports
• Use report tags to group accounts beyond the standard hierarchy
• Interactive dashboard reporting provides user-specific data insights
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